Invite a collaborator to a program

Invite a collaborator to a program

How to invite a collaborator to a program ?


You can invite collaborators on your different programs to help you : 

  • Manage applications

  • Sort the answers

  • Appreciate the files  

To invite a collaborator, go to the collaborator menu, then click on "Invite a collaborator" at the top right of your screen.


You will then need to fill in the email address of the person you wish to invite, and his/her role.


What are the roles on the platform?

There are three roles on the platform:

  • The observer role

  • The evaluative role

  • The managerial role


The role of the manager is to manage one or more programs assigned to him/her. Their role may be to manage files, respond to applicants via email, make changes to the program, or set up email templates for applicants.

The evaluator can only have access to the files you share with him/her. His/her role is to consult and score the files according to a scoring grid setup by the managers.

The observer can also only have access to the files you share with them. Their role is therefore simply to look at the files, not to note them.

To find out more about collaborator roles, see our article on the different collaborator roles.
You can add several collaborators simultaneously by clicking on "Add".

Once you have entered all your collaborators, click on the "Invite" button to send the invitations.


Collaborators then receive an invitation to join the platform by e-mail.

The status of the e-mail indicates : 
  1. Confirmed: the collaborator has accepted the invitation and has access to the platform
  2. Unconfirmed: the collaborator has not yet accepted the invitation.

You can follow the current invitations from the "current invitations" menu.


Collaborators who have accepted the invitation and created their accounts appear in a table in the image above.

By clicking on a collaborator, you have the possibility to :

  • Update your role


  • Remove it permanently from the program


He will therefore no longer have access to this program.

    Configure your portal 🚀


      • Popular Articles

      • Privacy Policy

        RGPD AND PRIVACY NOTICE WIIN At WIIN, protecting and respecting your privacy is a primary concern. The purpose of this document is to inform you about our practices regarding the treatment of information that you may provide to us when using our ...

      • 1. A portal in your image - introduction 📍

        Customize your portal in a few minutes ? We will see through several videos how to easily configure and customize your portal. Configure your platform Name of your platform Your logo The color code of your platform The text of your homepage Define ...

      • 5. Improve your portal 🚀

        Advanced settings By default, the call to action button redirects to all active programs on the platform. You can customize this redirection and the presentation of your programs. "Home" menu From the "Settings" menu, it is in this "Home" menu that ...

      • Invite a member to your team

        How do I invite a member to a team application? You have the possibility to invite members to apply as a team. Invite a member to the team To add a member, click on the "Invite a team member" button. Then enter the email address of the contact, you ...

      • Frequently Asked Questions

        Frequently Asked Questions What is WIIN.io ? WIIN.io is designed for everyone—from small startups to large organizations designed to assist startup incubators, foundation, innovation award programs and Non-profit organizations in efficiently managing ...

      • Recent Articles

      • Modify candidate's e-mail address

        How do I change my candidate e-mail address ? On the platform, as a candidate, you can change the e-mail address used to create your account. To do so, simply follow these steps on your interface: Click on your profile icon, then select the “My ...

      • Changing the role of a collaborator

        How can I change the role of an collaborator ? On your platform, you can change the role of an existing collaborator according to your needs. To do so, please follow the steps below: In your program, click on the “Collaborators” menu. Select the ...

      • Create customized views on the evaluation session dashboard

        How do I create customized dashboard views for an evaluation session ? In your evaluation session, as in the “Repositories” menu, you can create customized views on the dashboard. To do so, please follow the steps below : In the “Evaluations” menu, ...

      • Validate / Reject proof of payment

        How do I validate / reject a proof of payment ? As a program manager, you can validate or reject a candidate's proof of payment. This action can be performed in the “Deposits” menu or in the “Transactions” sub-menu of the “Payment” menu. In the ...

      • Resend an account confirmation email to a candidate

        How do I send an account confirmation email to a candidate? When a candidate's account is created on the platform, he or she receives an email with a confirmation link enabling him or her to finalize the creation of his or her account. This link is ...