Invite observers and allocate files to them
How do I invite observers and allocate them to files ?
On your platform, you can invite collaborators and assign them different roles. With the observer role on the platform, the collaborator will only be able to consult the repositories shared with him/her. It's important to note that inviting an observer follows the same logic as inviting and adding a reviewer to the session. You will invite observers to join the session, and assign them folders once you have created your session.
If you have both observers and evaluators, create two different sessions: one for observers and another for evaluators, to make distinctions.
Invitation of an observer
Inviting a collaborator is done in the collaborator menu
To invite a collaborator from the collaborator menu, you must :
- Click on the " invite a collaborator " button
- Enter the e-mail address of the person you wish to invite.
- Select the “ Observer ” role.
- Select the program language
- Click on the “ Invite ” button
Please consult this article if you would like to know more about How to invite a collaborator to a program ?
Add an observer to an evaluation session
You need to assign folders to observers via this evaluation session so that they can see the folders, even if they don't rate them.
You can add observators from the evaluations menu.
You must :
- Go to the evaluators section
- Click on “ Add an evaluator "
- Select the people you wish to add
- Click on “Add evaluators to the assessment session”
Adding a deposit to an evaluation session
To add folders to a session, you must :
- Go to the deposit section
- Click on “ Add folder to session ”
- Select evaluators
- Click on " Assign to folders "
- Select the repositories to be added
- Click on “ Add deposits to evaluation session ”
Assigning files to evaluators
To allocate folders within the session to evaluators, you must :
- Select the folders in the session
- Click on “Assign to evaluators”
- Select evaluators
- Then click on “ Assign ”
It should be noted that inviting an observer follows the same logic as inviting and adding an evaluator to a session. The only difference is that an evaluator can rate files, whereas an observer cannot.
