Invite observers and allocate files to them

Invite observers and allocate files to them

How do I invite observers and allocate them to files ? 

On your platform, you can invite collaborators and assign them different roles. With the observer role on the platform, the collaborator will only be able to consult the repositories shared with him/her. It's important to note that inviting an observer follows the same logic as inviting and adding a reviewer to the session. You will invite observers to join the session, and assign them folders once you have created your session.

If you have both observers and evaluators, create two different sessions: one for observers and another for evaluators, to make distinctions.

Invitation of an observer

Inviting a collaborator is done in the collaborator menu.

 To invite a collaborator from the collaborator menu, you must :  
  1. Click on the "invite a collaborator" button

  1. Enter the e-mail address of the person you wish to invite, select the "observer" role and click on "Invite".


Add an observer to an evaluation session

You need to assign folders to observers via this evaluation session so that they can see the folders, even if they don't rate them.
You can add observators from the evaluations menu.



You must : 
  1. Go to the evaluators section

  1. Click on "Add an evaluator"


  1. Select the people you want to add
  2. Click on "Add to session"


Allocate files to observers

To add folders within the session, you must :  
  1. Click on " Add folders to session ".


  1. Select evaluators
  2. Click on " Assign to folders "


  1. Select folders for the session
  2. Click on " Allocate "


It should be noted that inviting an observer follows the same logic as inviting and adding an evaluator to a session. The only difference is that an evaluator can rate files, whereas an observer cannot.

This is what appears on the observer interface.




This is what appears on the evaluator interface.





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